EXECUTIVE EVENT SERVICES, LLC.

 

Memorandum

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To: All Employees  

From: Payroll Department  

CC: Jake Mahan, Bobby Slater

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Subject: Payroll Process Updates and Important Reminders

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Dear Team,

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We want to start by expressing our deep appreciation for your hard work and dedication to our company. Your efforts are valued, and we want to ensure that everyone is supported, especially when it comes to payroll matters.  Below are a few reminders and policy changes moving forward:

 

TIMESHEETS  

It is crucial that timesheets are submitted daily for events & subcontractors.  Patrol timesheets please continue to send in every Thursday.  Timely submissions help us meet our Monday deadline for processing payroll, ensuring you receive your checks by Wednesday morning.  

 

Accurately recording the start and end times of your shifts on the timesheets is essential for ensuring that you are compensated correctly and on time. This accuracy helps prevent payroll discrepancies and ensures compliance with labor laws. To maintain the integrity of our payroll process, it is mandatory that each employee double-checks their timesheet for accuracy before submitting it. This includes "start time", "end time", and "employee signature".  Once confirmed, the employee must sign the timesheet as a verification that the recorded times are correct. This signature acts as a formal acknowledgment that the information provided is accurate, and any discrepancies discovered after submission may result in delays in payroll processing. Your diligence in this process is vital for maintaining a smooth and efficient payroll system.

 

- Late Timesheets: If timesheets are submitted late after payroll is processed, it will take 48 business hours to issue a manual check.  

 

- Overlooked Timesheets: If we miss your on-time submission, a manual check will be issued within 24 business hours.

 

PAYROLL DISCREPANCIES

We sincerely apologize for any past errors on paychecks. With the arrival of our new Payroll Manager, we are committed to eliminating missed hours on paychecks. To achieve this, we are implementing a new check-and-balance system within the payroll department.  

 

- Error by Payroll: If an error is made at our end, a manual check will be issued within 24 business hours.  

 

- Employee Omission: If you missed entering hours, a manual check will be issued within 48 business hours.

 

ZELLE  

Effective immediately, Zelle will no longer be used for payroll purposes. All missed hours or issues will be resolved via manual checks. Zelle may still be used for approved reimbursements by your supervisor.

 

TIMECLOCK  

Employees working in an office setting are responsible for clocking in and out for their scheduled shifts. Please ensure you take a 30-minute unpaid meal break before your fifth hour of work. If your workday is 6 hours or less, you may waive the meal break. Additionally, you are entitled to a 10-minute paid rest break if you work at least 3.5 hours in a day, and a second paid 10-minute break if you work at least 6 hours.

 

CLOSING  

We are grateful for your continued support in ensuring that everyone receives an accurate and timely paycheck. Your cooperation helps make this possible, and together, we can ensure a smooth and efficient payroll process.

 

Thank you for your time and dedication.

 

Best regards,

Laurie Petri  

Payroll Manager  

Executive Event Services, LLC